Digital staff scheduling for events and live operations
Create rotas for events, trade fairs and shows in just a few clicks. Track time, manage availabilities and stay in control – anytime, anywhere.
Easy to use Free 14-day trial
Smart software for event & operations planning
From festivals and trade fairs to weddings – manage all shifts quickly, clearly and centrally. Create rotas, coordinate availability, inform your team – all in one tool. That leaves you more time to focus on what matters most: running a successful event.
Staff scheduling in seconds
Whether you’re dealing with cancellations or last-minute changes: Papershift instantly shows who’s available. Adjust rotas in real time – no chaos, no endless calls.
All info in one place
Rotas, working hours, tasks and team communication – all on one central platform. No scattered messages – your team always knows what to do.
Full cost control
Track working hours automatically, calculate wages accurately and document contracts securely. Plan efficiently and stay in control of your events and budgets.
Titel: Simple, smart and 100% compliant
Fast & easy staff scheduling
With digital staff scheduling from Papershift, you can coordinate event teams efficiently and accurately. Flexibly assign roles and work areas for each event – from check-in and bar staff to tech crew and security. One-time or recurring shifts can be created in seconds.
Thanks to smart automation, available shifts are instantly assigned to the right team members – based on availability, skills, hour balance and absences.
Availability & hour balances at a glance
Especially in the event industry, where many work part-time or on call, clear overviews are essential. Papershift helps you plan shifts fairly and effectively. Set individual hour targets for each team member and ensure they’re met – even with rotating assignments.
A visual display of availability and working hours helps you instantly see who’s ready to work – making planning smoother and avoiding double bookings or confusion.
Legally compliant & easy time tracking
With Papershift, staff and temps clock in digitally – via app, terminal or browser. Ideal for flexible, on-the-go use at events, festivals and trade shows.
You decide how and where time is recorded – and stay in control at all times.
Our time tracking is legally compliant and fully customisable – for seamless integration with your shift planning in any event environment.
Your Papershift benefits
One system only
No more entering shifts and hours multiple times – one platform for scheduling, time tracking and holidays.
Built with your team in mind
Let staff participate in planning – as much or as little as suits you. Easy, flexible and transparent.
Cloud-based, not chaotic
Access everything from anywhere. With our cloud-based software, you and your team are always in sync.
From chaos to clarity – a direct comparison
Discover how digital workflows simplify your planning and take the pressure off your team.
Less admin – more time for planning:
| Automated workflows save time and prevent errors | |
| Clear rotas & automatic notifications | |
| One central platform for all updates & discussions | |
| Real-time overview for faster decisions | |
| All documents stored digitally and accessible anytime |
The most common challenges:
| Time-consuming Excel sheets & manual planning | |
| Shift conflicts & misunderstandings | |
| Unclear responsibilities & scattered communication | |
| No overview of staffing costs or budgets | |
| Paperwork & legal uncertainty |
Book your personal consultation
Sign up for a free demo and find out how Papershift helps you save time in staff planning for your events and operations.
Papershift Team