Care with structure, not improvisation
Digital staff management and time tracking for outpatient care services – reliable, transparent and ready to use fast.
More time with patients – less at your desk
Whether mobile care service, residential facility or social organisation – the demands are diverse and everyday routines often unpredictable. With Papershift, rota scheduling becomes simple, flexible and time-saving – tailored precisely to your workflows on site.
Smart rotas that think ahead
Plan visits, shifts and absences in one system – automatically matched to availability and qualifications.
Track time without paperwork
Employees clock in digitally via app, terminal or browser – and you stay on top of hours, breaks and allowances.
Clarity for the whole team
Rotas, changes and holidays are instantly visible to all – no extra effort, no questions, no misunderstandings.
Staff scheduling in a social care setting
In this video, Mevlona shows what appointment planning looks like in mobile care using Papershift. She explains how to manage patient visits efficiently and how to respond quickly when staff call in sick – while ensuring that every patient receives the care they need.
Care service – simple and fast
Finally plan shifts clearly and flexibly
Last-minute changes are part of everyday life – Papershift updates the rota in real time. Standby staff availability is stored directly, and qualifications are considered automatically. So you stay on top of everything, even when plans change.
Outpatient, mobile and residential care services are displayed clearly. Regular visits to assigned clients can be scheduled in just a few clicks and allocated to specific staff members.
Track working hours securely – no matter where your team is
Whether on the go, in the office or on the ward – employees clock in digitally via app, tablet or terminal. All data goes straight into the system and remains traceable at all times.
Holidays and sick leave are also requested, approved and documented digitally. Shift changes take effect immediately – everything stays up to date with no extra admin.
Actively involve your team in planning
Papershift lets employees take part in scheduling – with clear rules and full transparency. Whether applying for shifts or entering availability directly: only those who are available and qualified can sign up.
This relieves those responsible for planning, improves coordination across the team and strengthens individual responsibility – without losing oversight.
What our customers say on OMR Reviews
1) Hours are recorded daily and monthly also. 2) Very easy to manage my shifts and record my availability. 3) It is user friendly.
Razia, Sales Management at Perform Services GmbH & Co. KGPapershift has been amazing in helping me track my work time. It also helps me to know my partners for every shift. Papershift also helps with the monthly working hours calculations
Ignatius, Kitchen Assistent at Tambo GmbH
I cannot overstate how much time Papershift has saved the admins when planning the roster.
Sam Easton, ManagerFamily Journeys
How Papershift simplifies rota planning
Previously, roster planning took up to 8 hours a week. Now it’s faster, clearer, and easier for everyone involved.
Discover how one charity organisation streamlined their shift planning – and gave their team more visibility and flexibility.
Frequently asked questions about staff scheduling in social care and nursing
Do our staff need to be tech-savvy?
Papershift is simple and intuitive – whether for rota planning, time tracking or leave management.
In your first demo, we’ll define which features are relevant for you. After booking, our team will set up your account – easy to use for planners and staff alike.
If you need help, our support team is available via phone or live chat.
How do mobile care teams access the rota?
Via the Plan app – any changes to shifts or appointments appear instantly. Everyone stays informed, whether on the road or at the care facility.
How does time tracking work in care services?
Mobile teams clock in via app at the client’s location. Residential facilities typically use a tablet or terminal. Exports are available if needed.
How short-term can shift changes be made?
Shifts can be updated in real time – absences, replacements and standby staff are visible immediately in the system.
What happens if someone calls in sick?
Absences are reported digitally and shown directly in the rota. Replacements are found quickly thanks to clearly visible availability.