Free Excel Templates for Workforce Planning

Templates for shift planning, employee leave & absence, timesheet, and payroll

Manage Shift Planning & Time Tracking Online

Our customers wished that they had moved from Spreadsheet Templates to Papershift sooner



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Don’t Waste Time on Spreadsheets templates. Bring your staff planning online with Papershift

Free Excel Templates for Rota Planning, Rota Pattern generator, Annual Leave, Timesheet and Payroll

Free Excel templates to download

Below are excel templates for shift planning, leave planning, timesheets, and payroll. Feel free to use them as you need. Over time, more and more free templates will be made available, as we want to cover as many use cases as possible.

Wondering if there’s a better tool than spreadsheet templates for your staff planning? That’s why we created Papershift. Read more here.

Rota pattern generator, timesheet, absence calculator excel sheet templates for free download


The free microsoft excel templates can be customized by you to your wish. Over time, more and more free sheets will be made available, as we want to cover as many use cases as possible. We have tried to keep the Microsoft excel templates as simple as possible. If you still have any questions or comments, please feel free to contact us or book a free demo with us to check out much simpler possibilities with Papershift software.

Shift planning and time tracking is fun and easy managing with Papershift

Papershift makes Shift Planning fun & easy

Shift planning in Papershift is much simpler and highly flexible. Unlike static spreadsheets, with Papershift your team rota is available on your desktop, tablet, and mobile devices all the time.

Time tracking and timesheet management is a breeze. Timesheets can be created by employees clocking in via an app, or automatically from the shift plan to be edited later. You can then create an export for payroll with a click.

Download Rota Planning, Absence, Timesheets & Payroll Templates

Employee Leave & Absence Planner Free Excel Template from Papershift. Download Free.

Vacation Planner Template

Employee Absence, Sickness, Annual Leave Template

Vacation Excel Template
Employee clock in and out, time tracking free excel template from Papershift

Employee Timesheet Template

Clock in/out, break times, scheduled hours and overtime

Timesheet Excel Template
Team shift schedule generator for free download from Papershift

Staff Rota Template

Staff Rota and Roster Printable Excel Template

Staff Rota Excel Template
Employee annual leave and holiday entitlement calculator free download

Holiday Entitlement Calculator

Calculate annual leave and holiday entitlement & carryovers

Holiday Entitlement Calculator
Employee payroll calculator free excel template from Papershift

Payroll Calculator Template

Calculate employee Payroll with their time records

Payroll Excel Template
Weekly rota and team rota schedule generator free excel template download from Papershift

Weekly Rota Template

Weekly team rota generator

Weekly Rota Template
Shift and rota planning template from Papershift

Rota Template

Rota Plan Excel template

Rota Excel Template
3 shift system free excel template for download from Papershift

Excel Rota Template

Free Excel Rota Template

Excel Rota Template
Employee working hours calculator free excel template from Papershift

Time Calculator Template

Calculate working time gross and net

Clock-in / Out Excel Template
Employee master data free excel template from Papershift

Employee Master Data Template

Manage employee file and records on Excel

Staff Master Data Excel Template
Working time account excel template free download from Papershift

Working Time Account Template

Employees' working time accounts in Excel

Working Time Excel Template

Benefits of using Papershift Workforce management software

  • Automatic Rota schedule

    Plan staff rota deployments online while always having an eye on working hours and time accounts. Very Easy to use.

  • Clearly structured absence planning

    Online absence planner with calendar and automatic calculation of holidays and working hours

  • Flexible time tracking

    A suitable employee time tracking model for every type of employee: mobile, on-site, or online

  • Reporting & Payroll

    Evaluate everything graphically and automate your payrolls

excel templates are not scalable, use Papershift rota planning software
excel templates are not scalable, use Papershift Absence management software
excel templates are not scalable use Papershift time tracking software
excel templates are not scalable, use Papershift to connect to Payroll systems

Why Papershift? Here are 9 reasons.

Shift planning and employee time tracking made easy to use

Papershift rota planning software

Have your workforce go ‘eurekaaa!!’

Schedule for employees, teams, and locations in a few clicks. Have fun while scheduling and managing the time of your employees.

Involve employees into shift planning

Integrate employees into planning

Progress with employee participation in scheduling. Clarity with instant communication to your staff.

dashboard reports

The truth dashboard. Accurate. Always.

Individual work hours, free hours, time off. Open shifts, overbooked shifts. Time deficit, employee overtime, name it and get the full picture.

dashboard reports

Flexibility with your team’s needs

Every team is different. We understand and value that. That is why we specialize in offering team-made solutions.

Works on all your devices

Browser, tablet, smartphone. Work at your convenience anywhere anytime.

Rockstar support team

Just give us a call! We not only want to be your process partner, but also your progress partner. Our support and customer success teams keep you progressing.

Papershift is simple to use and adopt

Effortless employee adoption

Concerned about employees getting to grips with new software? No problem. Our expert onboarding team will help them have a smooth and successful start.

Employee onboarding for shift planning

Proven consultants to power your team

Papershift got into the business to help teams manage employee rosters and time. Our technical team and consultants draw on many years of experience and expertise when advising you.

flexible shift planning for teams

Priced for teams today and tomorrow

Scalable product and pricing that helps solve your team’s needs for today and tomorrow

Hear it from our happy customers – All industries, all sizes

Our customers include companies of all sizes and from a wide range of industries. They have one thing in common: Each of them has individual requirements, and we treat each of them accordingly.
Our success is proven by our customer stories.

http://CTR%20Secure%20services%20uses%20Papershift%20for%20online%20rota%20scheduling

CTR Secure Services
Scheduling 100+ technicians to customer sites and recording timesheets

"I’d just like to say that Papershift has been amazing for us at CTR. It has really helped with scheduling and saves time as before we had multiple paper folders and excel sheets that were a nightmare!

It’s been great also as it has allowed people to work from home! Which is a plus at the minute.

But honestly, after using it now for a few months, we wouldn’t know what to do without it.
Thanks so much for your help when setting it all up and answering my hundreds of questions, much appreciated."

Gabrielle Littlewood, Operations Coordinator

http://Alexander%20Burger%20King%20Austria

BURGER KING
Centrally managing 1000+ staff over 50 locations

"Papershift helps us to make shift planning more efficient, helps keep the employees better informed, and makes the administration of all employees easier for us."

Alexander Feitsch, TQSR Holding and Development

http://Specialist%20Electrical%20Solutions%20uses%20work%20rota%20software%20from%20Papershift

Specialist Electrical Solutions
Scheduling electricians to jobs across the South East

"It's been fantastic - life-changing compared to using spreadsheet templates. In combination with our other systems, it works really well."

Michael Simm, Director

http://Weyline%20taxis%20use%20online%20rota%20software%20from%20Papershift

Weyline Taxis
Scheduling staff across several offices and recording timesheets

"Papershift does exactly what you want it to do - the shift plan doesn't let you plan people who are away and it's also very easy to see which employee you're planning.

It just works really well."

Tracey, Administration Assistant


mymuesli
Employee time recording for 60+ stores

"Time tracking with Papershift enables us to record working times centrally at all locations.
Also, the employee's target hours balance is managed automatically. This saves us time and effort. At the same time, we ensure greater transparency and accuracy."

Janina Oliviera, Regional Manager Stores Middle/West

Save precious time with our core features

Schedule shifts

Easily to use shift schedules with the online shift planner

Learn more

Absence planner

Manage employees' absence in the online absence planner

Learn more

Employee time tracking

Easy to use time tracking on mobile, or via a terminal

Learn more

Evaluation and reports

Evaluate staff data and prepare payrolls

Request demo
A hands-on approach is always the best way to learn. We are there to support you through the initial stages using Papershift.

Start your Papershift trial. 14 days of testing without obligation.