Staff leave and changing availability make rota planning difficult. With Papershift, employees request leave and give availability, and you can then auto-fill the weekly rota in three clicks.
Plan your staff rota for multiple teams or locations in a few clicks. Staff leave & availability is automatically considered.
Staff rota app to access the rota plan, request leave and apply for open rota slots. Make flexibility simple.
A faster & labour compliant way to do rota scheduling over spreadsheets. Make compliance simpler.
Complete your workforce management with our other 4 core modules.
Schedule Shifts for your employees online.More on Staff Scheduling
Manage staff abscences and vacations.More on Staff Leave Planner
Track staff working hours and process payroll.More on Time Tracking
Automated payroll accounting for all your employees.More on Payroll
Papershift makes rota planning online easy. Keeps the employees informed on rota schedule, and makes the administration of all employees easier for us.
Alexander Feitsch, TQSR Holding and Development
Papershift is a simple and easy system. You have a lot of software on the market that is much too complicated and Papershift is easy. Easy to understand, easy to use and easy to work with.
Karin van der Gragt - Managing Director
Papershift has been amazing. Paper folders and spreadsheets were a nightmare. Papershift helps us plan rota in minutes and keep our staff informed.
Gabrielle Littlewood, Operations Coordinator
A rota (also known as a duty roster or work rota) is a way to manage time and tasks efficiently. We normally set out a rota in a table or calendar format which allows control of what needs doing at any given time.
Rota can be made for many situations like cleaning rota for shared living, the household rota for chores, and work rota for business activities.
Rota has been historically created on pen & paper, then via spreadsheets. Modern companies which prioritize efficiency choose rota software to manage their workforce scheduling needs.
Rota schedule published just 3 or 5 days in advance, is too short a notice to employees.
It is recommended that a rota is published at least 2 weeks in advance. It allows the flexibility for employees to make plans and arrangements for family care and routines.
We have compiled some common rota mistakes and suggestions to improve them in our detailed blog. We’d recommend it for rota managers.
To enumerate, the best practices while to create a fair rota are –
1. Schedule consistent and predictable shifts for employees.
2. In the event of, shift changes, have rules for advanced notification.
3. Wherever possible, have backup staff to be flexible to adversities.
4. By and large, use a date-based approach to measure shift efficiency and decide future shifts.
5. Have a reliable medium of communication with employees. Having multiple mediums adds to uncertainty and confusion amongst employees.
Publish a fair rota policy and a grievance policy to ensure everyone has an equal distribution of rotas.
Plenty to discuss here. It is a cyclical shift schedule. Either weekly, monthly, or quarterly. Occupations such as construction workers, roadwork, power plants, hospitality positions, production floors, etc., adopt such a method. They include various shift types like 3-day shift plans, 4-on-4-off shift plans, 5-day shift plans, continental plan, 12-hour shift schedules, 24 / 7 shift plans, etc.