Auto rota scheduling software giving 100% staff coverage.

Keep rota simple. Drag. Drop. Done. One lovable app for staff rota to payroll management. Enjoy.

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No credit card required Fast onboarding & training

rota planning software clock in out absence approvals to payroll made easy by Papershift software
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Auto-Fill your Retail’s Weekly Rota in 3 Clicks 🚀

Staff leave and changing availability make rota planning difficult. With Papershift, employees request leave and give availability, and you can then auto-fill the weekly rota in three clicks.

Papershift rota planning software

Easy to use staff rota software

Plan your staff rota for multiple teams or locations in a few clicks. Staff leave & availability is automatically considered.

Papershift is simple to use and adopt

HR friendly rota software

A faster & labour compliant way to do rota scheduling over spreadsheets. Make compliance simpler.

Papershift rota software - one click assign rota and inform rota schedule to employees

Create rota schedules matching staff skills & availability in 1 click.

To plan your rota you need to take into consideration the shift template, employee availability, leave requests, and applications to shifts. Have this all in one place with Papershift in a format that is easy to view and manage.

Then in a few clicks, you can fill your rota and staff can see their shifts via an app or on the browser.

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Goodbye to paper rotas, spreadsheets, empty shifts & missed calls.

Create your weekly shift plan in a few clicks or let our automatic scheduler do it for you. Get an easy overview of multiple locations, departments, and teams.

View available hours of each employee at a glance and set maximum weekly or monthly hours. Avoid back-to-back scheduling with automatic warning notifications.

Papershift rota - at a glance overview of employees planned vs actual rota scheduled hours
setup secure punch clock in out terminals at your workplaces with secure PIN or employee sign with Papershift

Real-time attendance & absences of all staff across your locations.

Use Papershift’s time clock app for stationary time recording for your employees. Your employees can simply verify themselves with a PIN number or their signature and can then stamp the beginning, breaks and end of their shifts.

Staff can request time-off or absence directly from the app. The manager can then approve or direct vacation bans during peak seasons. Keep’s communication simple & effective.

Automate timesheet & absence now

HR software that is capable of more.

Complete your workforce management with our other 4 core modules.


Schedule Shifts for your employees online.

More on Staff Scheduling

Manage absences

Manage staff abscences and vacations.

More on Staff Leave Planner

Time tracking

Track staff working hours and process payroll.

More on Time Tracking

Payroll accounting

Automated payroll accounting for all your employees.

More on Payroll


Burger King

Centrally managing 1000+ staff over 50 locations

Papershift makes rota planning online easy. Keeps the employees informed on rota schedule, and makes the administration of all employees easier for us.

Alexander Feitsch, TQSR Holding and Development



Scheduling 3,000+ young professionals

Papershift is a simple and easy system. You have a lot of software on the market that is much too complicated and Papershift is easy. Easy to understand, easy to use and easy to work with.

Karin van der Gragt - Managing Director


CTR Secure Services

Scheduling 100+ technicians & recording timesheets

Papershift has been amazing. Paper folders and spreadsheets were a nightmare. Papershift helps us plan rota in minutes and keep our staff informed.

Gabrielle Littlewood, Operations Coordinator

Your frequently asked questions on rota planning

What is a rota?

A rota (also known as a duty roster or work rota) is a way to manage time and tasks efficiently. We normally set out a rota in a table or calendar format which allows control of what needs doing at any given time.

Rota can be made for many situations like cleaning rota for shared living, the household rota for chores, and work rota for business activities.

Rota has been historically created on pen & paper, then via spreadsheets. Modern companies which prioritize efficiency choose rota software to manage their workforce scheduling needs.

How much notice should you have for your work rota?

Rota schedule published just 3 or 5 days in advance, is too short a notice to employees.

It is recommended that a rota is published at least 2 weeks in advance. It allows the flexibility for employees to make plans and arrangements for family care and routines.

We have compiled some common rota mistakes and suggestions to improve them in our detailed blog. We’d recommend it for rota managers.

How to make a fair rota?

To enumerate, the best practices while to create a fair rota are –

1. Schedule consistent and predictable shifts for employees.

2. In the event of, shift changes, have rules for advanced notification.

3. Wherever possible, have backup staff to be flexible to adversities.

4. By and large, use a date-based approach to measure shift efficiency and decide future shifts.

5. Have a reliable medium of communication with employees. Having multiple mediums adds to uncertainty and confusion amongst employees.

Publish a fair rota policy and a grievance policy to ensure everyone has an equal distribution of rotas.

What is a rolling rota system?

Plenty to discuss here. It is a cyclical shift schedule. Either weekly, monthly, or quarterly. Occupations such as construction workers, roadwork, power plants, hospitality positions, production floors, etc., adopt such a method. They include various shift types like 3-day shift plans, 4-on-4-off shift plans, 5-day shift plans, continental plan, 12-hour shift schedules, 24 / 7 shift plans, etc.

Can I get a free rota template?

Of course, during the time you take to evaluate Papershift’s rota scheduling software, you can download our free rota template. This can help you in the short term. Please download it here.

Feel free to call us or register for a free demo of our rota software.

Ready to save 18 hours/week in staff management? Get your personalised demo.

Reminder : You need to grow & expand your business and not spreadsheets :-)

Capterra rates Papershift 4.8/5 in rota planning software