Plan your staff rota for multiple teams or locations in a few clicks, taking employee leave & availability into account.
Employee app where employees can see the shift plan, request leave and apply for shifts.
Papershift is super easy to use for both planners and employees.
Complete your workforce management with our other 4 core modules.
Food & Beverages
"Papershift helps us to make shift planning more efficient, helps keep the employees better informed and makes the administration of all employees easier for us."
Alexander Feitsch, TQSR Holding and Development
"Time tracking with Papershift enables us to record working times centrally at all locations. Also, the employee's target hours balance is managed automatically. This saves us time and effort. At the same time, we ensure greater transparency and accuracy."
Janina Oliviera, Regional Manager Stores Middle/West
A rota (also known as a duty roster or work rota) is a way to manage time and tasks efficiently. We normally set out a rota in a table or calendar format which allows control of what needs doing at any given time.
Rota can be made for many situations like cleaning rota for shared living, the household rota for chores, and work rota for business activities.
Rota has been historically created on pen & paper, then via spreadsheets. Modern companies which prioritize efficiency choose rota software to manage their workforce scheduling needs.
Rota schedule published just 3 or 5 days in advance, is too short a notice to employees.
It is recommended that a rota is published at least 2 weeks in advance. It allows the flexibility for employees to make plans and arrangements for family care and routines.
We have compiled some common rota mistakes and suggestions to improve them in our detailed blog. We’d recommend it for rota managers.
To enumerate, the best practices while to create a fair rota are –
1. Schedule consistent and predictable shifts for employees.
2. In the event of, shift changes, have rules for advanced notification.
3. Wherever possible, have backup staff to be flexible to adversities.
4. By and large, use a date-based approach to measure shift efficiency and decide future shifts.
5. Have a reliable medium of communication with employees. Having multiple mediums adds to uncertainty and confusion amongst employees.
Publish a fair rota policy and a grievance policy to ensure everyone has an equal distribution of rotas.
Plenty to discuss here. It is a cyclical shift schedule. Either weekly, monthly, or quarterly. Occupations such as construction workers, roadwork, power plants, hospitality positions, production floors, etc., adopt such a method. They include various shift types like 3-day shift plans, 4-on-4-off shift plans, 5-day shift plans, continental plan, 12-hour shift schedules, 24 / 7 shift plans, etc.
Our customer support is an important component of the product we offer. Papershift isn’t just a rota planning program, but a whole online HR solution.
Schedule an appointment with us now:
+44 20 3695 9860
(This information was collected through an internal user survey.)