Staff Rota & Roster App

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Roster Planning made fun and easy. Assign employees to work rota with a click.

Papershift rota planning software

Easy to use Staff Rota software

Plan your staff rota for multiple teams or locations in a few clicks, taking employee leave & availability into account.

Papershift is simple to use and adopt

Employee friendly rota planning software

Papershift is super easy to use for both planners and employees.

Loved by over 200,000 Rota Planners and Employees alike.
  • ALDI, customer of Papershift, Germany
  • Customer of Papershift rota planning software
  • Jet, customer of Papershift, Germany
  • Capterra User Reviews: 4.8 out of 5 for Papershift
Rota management system from Papershift

Rota planning – the easy way

To plan your rota you need to take into consideration the shift template, employee availability, leave requests, and applications to shifts. Have this all in one place with Papershift in a format that is easy to view and manage.

Then in a few clicks, you can fill your rota and staff can see their shifts via an app or on the browser.

Manage Staff Absences easily

Manage employee roster, absences, vacations or time tracking of all your employees on any online device. This way you can easily confirm absences or approve requests with one click. This leads to a fully automated HR process.

Rota planning made simple from Papershift

Create reports and conduct analyses

Papershift’s report module allows you to learn more about your business. Create customised reports such as number of sick leave hours per month, hours worked per shift type or staff costs per project.

Rota Scheduling App accessible from all devices

Online rota management software from Papershift accessible from all devices anywhere anytime

Papershift Plan app - iOSPapershift Plan App android

HR software that is capable of more.

Complete your workforce management with our other 4 core modules.


Schedule Shifts for your employees online.

More on Staff Scheduling

Manage absences

Manage staff abscences and vacations.

More on Staff Leave Planner

Time tracking

Track staff working hours and process payroll.

More on Time Tracking

Payroll accounting

Automated payroll accounting for all your employees.

More on Payroll


Food & Beverages

"Papershift helps us to make shift planning more efficient, helps keep the employees better informed and makes the administration of all employees easier for us."

Alexander Feitsch, TQSR Holding and Development



"Time tracking with Papershift enables us to record working times centrally at all locations. Also, the employee's target hours balance is managed automatically. This saves us time and effort. At the same time, we ensure greater transparency and accuracy."

Janina Oliviera, Regional Manager Stores Middle/West

Papershift Software is rated 4.8 / 5 by Shift Planners. Check them out.
  • Capterra User Reviews: 4.8 out of 5 for Papershift
  • Proven Expert customer reviews: 96% recommendation for Papershift
  • Cyber Champion 2014/15 frü Papershift

Award-winning Rota Software

“Papershift has the potential to change the HR market significantly. The combination of modules such as shift scheduling with elements of time tracking, payroll accounting or absence planning already indicates where the software is headed.”

Daniel Karszt, Head of CyberLab

Your frequently asked questions on rota planning

What is a rota?

A rota (also known as a duty roster or work rota) is a way to manage time and tasks efficiently. We normally set out a rota in a table or calendar format which allows control of what needs doing at any given time.

Rota can be made for many situations like cleaning rota for shared living, the household rota for chores, and work rota for business activities.

Rota has been historically created on pen & paper, then via spreadsheets. Modern companies which prioritize efficiency choose rota software to manage their workforce scheduling needs.

How much notice should you have for your work rota?

Rota schedule published just 3 or 5 days in advance, is too short a notice to employees.

It is recommended that a rota is published at least 2 weeks in advance. It allows the flexibility for employees to make plans and arrangements for family care and routines.

We have compiled some common rota mistakes and suggestions to improve them in our detailed blog. We’d recommend it for rota managers.

How to make a fair rota?

To enumerate, the best practices while to create a fair rota are –

1. Schedule consistent and predictable shifts for employees.

2. In the event of, shift changes, have rules for advanced notification.

3. Wherever possible, have backup staff to be flexible to adversities.

4. By and large, use a date-based approach to measure shift efficiency and decide future shifts.

5. Have a reliable medium of communication with employees. Having multiple mediums adds to uncertainty and confusion amongst employees.

Publish a fair rota policy and a grievance policy to ensure everyone has an equal distribution of rotas.

What is a rolling rota system?

Plenty to discuss here. It is a cyclical shift schedule. Either weekly, monthly, or quarterly. Occupations such as construction workers, roadwork, power plants, hospitality positions, production floors, etc., adopt such a method. They include various shift types like 3-day shift plans, 4-on-4-off shift plans, 5-day shift plans, continental plan, 12-hour shift schedules, 24 / 7 shift plans, etc.

Can I get a free rota template?

Of course, during the time you take to evaluate Papershift’s rota scheduling software, you can download our free rota template. This can help you in the short term. Please download it here.

Feel free to call us or register for a free demo of our rota software.

Papershift’s support is always there for your roster needs

Our customer support is an important component of the product we offer. Papershift isn’t just a rota planning program, but a whole online HR solution.

  • Michael

    Product Manager

  • Doris from Papershift


  • Sandra from Papershift

    Support Manager

  • Florian


Schedule an appointment with us now:
+44 20 3695 9860

A hands-on approach is always the best way to learn. We are there to support you through the initial stages using Papershift.

Try Papershift for 14 days at no cost and without obligation.

Online shift planner

Rating 4.6/5 on 1387 Ratings

(This information was collected through an internal user survey.)

Capterra rates Papershift 4.8/5 in rota planning software