Plan your staff rota for multiple teams or locations in a few clicks, taking employee leave & availability into account.
Employee app where employees can see the shift plan, request leave and apply for shifts.
Papershift is super easy to use for both planners and employees.
To plan your rota you need to take into consideration the shift template, employee availability, leave requests, and applications to shifts. Have this all in one place with Papershift in a format that is easy to view and manage.
Then in a few clicks, you can fill your rota and staff can see their shifts via an app or on the browser.
Manage employee roster, absences, vacations or time tracking of all your employees on any online device. This way you can easily confirm absences or approve requests with one click. This leads to a fully automated HR process.
Papershift’s report module allows you to learn more about your business. Create customised reports such as number of sick leave hours per month, hours worked per shift type or staff costs per project.
Complete your workforce management with our other 4 core modules.
Schedule Shifts for your employees online.More on Staff Scheduling
Manage staff abscences and vacations.More on Staff Leave Planner
Track staff working hours and process payroll.More on Time Tracking
Automated payroll accounting for all your employees.More on Payroll
Food & Beverages
"Papershift helps us to make shift planning more efficient, helps keep the employees better informed and makes the administration of all employees easier for us."
Alexander Feitsch, TQSR Holding and Development
"Time tracking with Papershift enables us to record working times centrally at all locations. Also, the employee's target hours balance is managed automatically. This saves us time and effort. At the same time, we ensure greater transparency and accuracy."
Janina Oliviera, Regional Manager Stores Middle/West
Check our rota guidelines and resources to help you set it up
A rota (also known as a duty roster or work rota) is a way to manage time and tasks efficiently. We normally set out a rota in a table or calendar format which allows control of what needs doing at any given time.
Rota can be made for many situations like cleaning rota for shared living, the household rota for chores, and work rota for business activities.
Rota has been historically created on pen & paper, then via spreadsheets. Modern companies which prioritize efficiency choose rota software to manage their workforce scheduling needs.
Rota schedule published just 3 or 5 days in advance, is too short a notice to employees.
It is recommended that a rota is published at least 2 weeks in advance. It allows the flexibility for employees to make plans and arrangements for family care and routines.
We have compiled some common rota mistakes and suggestions to improve them in our detailed blog. We’d recommend it for rota managers.
To enumerate, the best practices while to create a fair rota are –
1. Schedule consistent and predictable shifts for employees.
2. In the event of, shift changes, have rules for advanced notification.
3. Wherever possible, have backup staff to be flexible to adversities.
4. By and large, use a date-based approach to measure shift efficiency and decide future shifts.
5. Have a reliable medium of communication with employees. Having multiple mediums adds to uncertainty and confusion amongst employees.
Publish a fair rota policy and a grievance policy to ensure everyone has an equal distribution of rotas.
Plenty to discuss here. It is a cyclical shift schedule. Either weekly, monthly, or quarterly. Occupations such as construction workers, roadwork, power plants, hospitality positions, production floors, etc., adopt such a method. They include various shift types like 3-day shift plans, 4-on-4-off shift plans, 5-day shift plans, continental plan, 12-hour shift schedules, 24 / 7 shift plans, etc.
Of course, during the time you take to evaluate Papershift’s rota scheduling software, you can download our free rota template. This can help you in the short term. Please download it here.
Feel free to call us or register for a free demo of our rota software.
Our customer support is an important component of the product we offer. Papershift isn’t just a rota planning program, but a whole online HR solution.
Schedule an appointment with us now:
+44 20 3695 9860
Try Papershift for 14 days at no cost and without obligation.
(This information was collected through an internal user survey.)
Read more about:Rota Schedule, Staff Time Tracking