Digital knowledge management
Your HR documents managed securely and intelligently in one place
Central storage instead of data chaos
All documents per employee in one place – structured, searchable and always accessible.
Clearly defined access rights
Decide with roles and permissions who can upload, view or edit documents – for maximum data security.
Fewer follow-ups thanks to integrated AI
HR-related questions like “What to do when I'm sick?” are answered in the chat – based on your internal guidelines.
Digital order meets intelligent answers – discover knowledge management with Papershift Pulse
Whether it’s employment contracts, training certificates or performance reviews – with the digital document management system (DMS) from Papershift Pulse, you manage all documents in a structured, central and privacy-compliant way – no manual filing, no time-consuming searches. Access and document status always remain clear and traceable.
An AI-powered, company-specific knowledge base supports you additionally: employees get answers to internal questions directly via chat – based on your own guidelines, not public sources. This reduces HR workload and ensures consistent information throughout the company.
Keep track of documents and deadlines
Papershift Pulse’s digital DMS shows you at a glance which documents are complete – and where something is missing. Instead of chasing manually, you stay on top of document statuses and send reminders as needed. Nothing gets overlooked, and your HR processes stay on track.
Create contracts in 2 minutes
With Papershift Pulse, you create contracts either from a template or directly via chatbot. Then simply send them out for digital signature – no Word files or email threads. The completed contract is automatically filed in the correct profile. This saves time and reduces error risk.
Never answer the same question 50 times again
Thanks to integrated AI, you can upload your internal documents – e.g. policies from Notion or PDF guidelines. The intelligent HR chat then answers questions like “What should I know before my holiday?” or “Where can I find my payslip?” based on your content – 24/7.
Secure access management
With roles and permissions, you define exactly who can access which documents. Whether it’s team leads, HR or employees – visibility is clearly regulated and always traceable. The status of approvals, downloads or signatures is also transparent.
Digital vs. analogue/decentralised document management
We know the challenges of your HR day-to-day …
| Documents are stored in physical folders, on local servers or sent via email. | |
| Access is unclear – employees often don’t know who sees what. | |
| Searching for documents wastes valuable time and is prone to error. | |
| Deadlines and missing certificates must be tracked manually – leading to delays or gaps. | |
| Security depends on where files are stored and who can access them physically. |
… and we offer a simple & fast solution.
| All documents are stored centrally in the employee profile – structured, secure and always accessible. | |
| Permissions clearly defined – by role, department or individually. | |
| You find the right document in just a few clicks – quickly and reliably. | |
| You can instantly see which documents are missing and send targeted reminders. | |
| All data is GDPR-compliant, encrypted and audit-proof. |
With Papershift Pulse to digital personnel management
FAQ
Important questions about digital DMS
How secure are the documents in Papershift Pulse DMS?
All data is stored in compliance with GDPR – encrypted in certified data centres. Access rights are clearly defined, and every action is logged.
Who can access sensitive documents like sick notes or contracts?
You decide: roles and permissions let you define exactly who can view, upload or approve documents.
Can I import existing documents into the system?
Yes. You can upload existing files (PDF, JPG, DOCX etc.) directly to each employee’s digital personnel file.
How does the AI-based knowledge base work?
You upload your internal guidelines, documents or Notion content – the integrated HR chat uses them to answer employee questions, e.g. about leave policies, illness or onboarding.
We’re here to help!
Still have questions? Our team is happy to advise you personally on knowledge management with Papershift Pulse.
- Tim
Business Development Manager
- Lukas
Customer Success
Sie erreichen uns jederzeit unter der +49 721 50 95 79 39.