E-Rostering & Online Employee Roster

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E-rostering is simple & fun with Papershift

Over 200,000 users worldwide trust our E-rostering software.
  • ALDI, customer of Papershift, Germany
  • Customer of Papershift rota planning software
  • Jet, customer of Papershift, Germany

Rostering system available, on any device from anywhere

Manage your workforce anywhere, anytime and on any device
Simple and fast scheduling

Create an e-roster

E-rostering with Papershift is fast and simple. The first step is to create your roster and define shifts for each of your working areas. Next, assign your employees to shifts with only one click. Or you give your employees a free hand and have them enter their shifts themselves.

E-rostering works so smooth, your employee schedule fills itself almost automatically. You can then print out your schedule or send it to your employees in various ways.

Create e-rosters and rota requirements

The basis for creating a roster is always the staff requirements. By creating rosters you can define how many staff you need in each area, each day. Additional information can easily be stored, which is available to the employees.

Manage absences easily

Manage employee schedules, absences, vacations or time tracking of all your employees on any online device. This way you can easily confirm absences or approve requests with one click. This leads to a fully automated HR process.

Create reports and conduct analyses

Papershift’s report module allows you to learn more about your business. Create customised reports such as number of sick leave hours per month, hours worked per shift type or staff costs per project.

Demand for employees

The number of employees required in the rota


Add roster repetitions system


Add notes to each roster system


Give rosters more context with keywords

Publishing the e-roster

Your staff can view the roster on the Papershift Plan App on their phone, or on their computer. You can also export the roster to save it or print it out. Creating complicated templates in Excel is now over, and you can enjoy using Papershift!

Try it out for free

HR software that is capable of more.

Learn more about the abilities Papershift provides you. Choose from our 4 core modules and a number of apps to solve your demands.

What customers say about Papershift
  • Capterra User Reviews: 4.8 out of 5 for Papershift
  • Proven Expert customer reviews: 96% recommendation for Papershift
  • Cyber Champion 2014/15 frü Papershift


Schedule your workforce online.

More on Staff Scheduling

Manage absences

Manage abscences and vacations.

More on Staff Leave Planning

Time tracking

Choose from various ways to track your employees working hours.

More on Time Tracking

Payroll accounting

Automated payroll accounting for all your employees.

More on Payroll

Your frequently asked questions on e-rostering software

What is electronic rostering?

Rostering was historically done on pen and paper. Modern companies choose a much efficient way to manage this with electronic rostering or rostering software.

Rostering software is a type of computer application that allows you to set up and manage schedules with ease. A good rota software solution will automate many of the tasks of scheduling while allowing users to amend timetables easily.

Papershift’s rostering software is incredibly easy to use and setting it up is simple. To create a rota all you need to do is pick a day or date, create rota schedules and allot eligible and available resources/employees for it.

If the roster repeats, this can be specified when setting up the roster. This can help save time by auto-populating future schedules.

What is an e-rostering system?

An e-rostering system helps to automate the process of creating and maintaining a work schedule. By doing this, it can help increase productivity and allow a business to allocate resources better.

Creating a schedule with scheduling software is as easy as inputting tasks, their timeframes, and the staff responsible for them. Changes to tasks are as easy as clicking a few buttons and data is semi-permanent allowing its reuse. This makes setting up repeat tasks simple.

How to record time from e roster?

Time tracking from rosters can be maintained by old-fashioned timesheets that are filled out on the premises or written in a book. You can install clocking in machines or install digital technology tracking apps to do it for you.

Time tracking software can give greater insight into employees’ productivity and are becoming increasingly popular with business owners.

These can measure the hours spent working and also note periods of absence outside specified break times.

However, If you do use this type of time tracking technology it is a legal requirement that these records must be available for the employee to see on request.

Papershift’s Time tracking software covers these regulations. We encourage you to book a free online demo and check the possibilities.

How far in advance should you get an e roster?

An e-roster published just 3 or 5 days in advance, is too short a notice to employees.

It is recommended that a schedule is published at least 2 weeks in advance. It allows the flexibility for employees to make plans and arrangements for family care and routines.

We have compiled some common rota mistakes and suggestions to improve them in our detailed blog. We’d recommend it for rota managers.

Award-winning E-roster

“Papershift has the potential to change the HR market significantly. The combination of modules such as shift scheduling with elements of time tracking, payroll accounting or absence planning already indicates where the software is headed.”

Daniel Karszt, Head of CyberLab

We’re always here for you

Our customer support is an important component of the product we offer. Papershift isn’t just a shift planning program, but a whole online HR solution.

  • Michael

    Product Manager

  • Doris from Papershift


  • Sandra from Papershift

    Support Manager

  • Florian


Schedule an appointment with us now:
+44 20 3695 9860

A hands-on approach is always the best way to learn. We are there to support you through the initial stages using Papershift.

Try Papershift for 14 days at no cost and without obligation.

Online shift planner

Rating 4.6/5 on 1387 Ratings

(This information was collected through an internal user survey.)

Capterra rates Papershift 4.8/5 in rota planning software