Staff leave and holiday planner

Team vacation and absence management with the online holiday planner from Papershift

Staff leave planning made simple with Papershift

Over 200,000 satisfied users trust our leave planner software
  • ALDI, customer of Papershift, Germany
  • Subway, customer of Papershift, Germany

Staff leave planner for all industries, all sizes

Our customers include companies of all sizes and from a wide range of industries. They have one thing in common: Each of them has individual requirements, and we treat each of them accordingly.
Our success is proven by our customer stories.


Towerhouse LLP
Managing staff leave requests and approvals with Papershift

"We previously used an excel spreadsheet to manage our absences and it was a nightmare - it just didn't work with so many employees. It's so much easier with Papershift and it has definitely saved us so much time and effort."

Rachel Hutchinson - Office Manager

Centrally managing 1000+ staff over 50 locations

"We have been working with Papershift for several months now and the response has been very, very positive from all the restaurant managers."

Alexander Feitsch, TQSR Holding and Development

The holiday planner for every device

Papershift is the central location for managing holiday plans, sick days, further training, maternity leave and any other reason employees might be absent in your company.

  • Request leave from the mobile app

    Employees can request leave, see approved leave and view their annual leave balance from the mobile app.

  • Absences calendar

    View a calendar of all absences, with custom user rights.

  • Keep an eye on scheduling conflicts

    Papershift will alert you of overlapping absences.

  • Combine with scheduling and clock in

    Automate your processes, such as calculating accrued annual leave or reporting overtime.

request leave from Papershift employee app
conflicting absences in shift planning
check remaining annual leave allowance on Papershift

Check remaining annual leave allowance

Quick and easy overview of annual leave allowance per employee, recorded in days or hours, with automatic calculation of accrued holiday

Papershift rota planning software

Find everything, anytime, anywhere

You only need to search once with Papershift. Quickly search through all absences according to the criteria you need and find exactly the one you are looking for.

HR approval process

Approval process for managing holidays

Set approval processes and delegate responsibility to various employees in the holiday planner. Define locations, departments and teams and give those with responsibilities a place within the hierarchy. Discover the new way for companies to deal with holiday planning.

Create specific absence types

Create as many absence types as you wish and define how each one is to be compensated. This may include absences due to parental leave, further training, seminars, holiday, time off in lieu and all manner of other reasons.

In this way, Papershift’s holiday planner gives you a perfect overview of absences among your staff.

Export as: pdf, csv, xls.

The online holiday planner is also ready-to-print: just select the desired format for exporting the year’s holiday plan and print it out. You can also use this information to evaluate employee absences, identify policies for continued pay or make the information available for payroll accounting.

Plenty of analysis options

Analyse and evaluate all information, such as absences in real time and generate reports for budget planning.
Compare the data with external data in Papershift to gain a more accurate understanding of your business.

Analyse data on employee absences and improve your personnel planning

Online holiday planner

Have your employees already submitted their holiday dates? Manage holiday planning now at your company with Papershift’s holiday planner. Papershift’s online holiday planning system is simply and easy to operate, giving you a quick overview of your employees and flexible planning options.

Allow your employees to request time off themselves and see when dates have already been approved, helping you to avoid staff shortages. This is an absolute must, particularly for small and medium-sized companies.

Your frequently asked questions on leave management software

What is a leave planner?

It is a tool that helps businesses track employee leave and absences. A good system will allow employees to book leave and manage absences. It will also allow managers to analyze leave data and set leave quotas.

Creating and managing a leave planner that works for both your business, your customers, and your staff is never a simple task. Making sure staff can book and manage holidays while ensuring you meet the needs of your business can be difficult. Thus, Papershift’s leave planner software can be of help.

What is a leave management system?

Absence tracking systems come in a variety of forms. The one you use will depend on the size and type of business. Larger businesses will have the budget to facilitate a fully featured HR system with an integrated leave management system. Smaller businesses may rely on cheaper alternatives, like spreadsheet software or even a paper-based system.

What are the types of leave?

They can be different based on regions and their legal regulations, however, the most common types are –

1. Casual leave
2. Sick leave
3. Vacation
4. Maternity
5. Paternity
6. Child sick leave
7. Grievance
8. Medical leave
9. Sabbatical and more.

The complexity comes in managing such leave for different employment types such as full-time employees, part-time, student interns, contracted employees, and more.

What is the general process of managing leave?

Companies and HR teams will provide a specific number of paid holidays as leave entitlement for employees.

Employees then can book or request holidays. HR teams or team managers can review such requests and approve or deny them based on business needs.

Such a process gets its level of complexity when business continuity is in question. For example – when a team has too many people on vacation at the same time, it will affect the business, a good leave management software should bring this awareness to the managers.

How do I create a leave plan in excel?

With Papershift’s free excel leave planner you can get this done. However, we’ll leave a word of caution. This is suitable for a team of 2-3 members. For small and medium-sized teams who plan on efficiency, we’d recommend you to try Papershift’s leave planning software.

Is there a quick way to check holiday entitlement for my employees?

Yes, our leave planning software can help you automatically define that.

However, before you pick our software, in the meanwhile, feel free to use our free holiday entitlement calculator tool immediately.

Time for your holiday

We’ll be happy to help you with your personnel management and optimised planning so that you too can enjoy a relaxing holiday.

  • Michael

    Product Manager

  • Doris from Papershift


  • Sandra from Papershift

    Support Manager

  • Florian

    Technical Manager

We help you set up your account for the online holiday planner by establishing employee types, holiday policies, notification features and areas of responsibility in holiday management for management staff.

Never waste your time with an Excel holiday planner again.

Try it for free and without obligation for 14 days. Start now.

Capterra rates Papershift 4.8/5 in rota planning software