Holiday Calculator for Employees

Calculate your holiday allowances if you are a working student, intern or a contractual worker

Automate with Papershift Software

Automate holiday calculation, vacation approval & absence management with Papershift

Sign up for a free demo and save manual work with part time holiday entitlement calculation.

Holiday Calculator from Papershift

Simplify your holiday calculation with Papershift’s absence management app

  • Request leave from the mobile app

    Employees can request leave, see approved leave and view their annual leave balance from the mobile app.

  • Absences calendar of teams

    View a calendar of all absences, with custom user rights.

  • Combine with scheduling and clock in

    Automate your processes, such as calculating accrued annual leave or reporting overtime.

  • Track Time from your Smartphone

    Allow your workers to clock in on the go. Provide flexibility for employees to clock time from anywhere anytime.

request leave from Papershift employee app
clock and timesheet calculator from a smartphone

Your frequently asked questions on Holiday calculator

What is an Holiday Calculator?

The Holiday Calculator is an online tool for working out the holiday entitlement of a worker.

How Does the Holiday Calculator Work?

The Holiday Calculator takes basic working information for an employee. This includes:
1. Number of hours worked each week
2. Days of the week worked
3. Shift patterns
4. Whether the employee works full time or part-time
5. Type of contract the employee is on
It will then use this information to calculate the number of hours of holiday entitlement for an employee.

What Exactly is My Legal Holiday Entitlement?

Nearly all workers are legally entitled to 5.6 weeks’ paid holiday each year. This is known as statutory leave entitlement or, more informally, annual leave. The rules for statutory leave are set out in law in the Working Time Directive. Most workers who work a 5-day week will receive at least 28 days of paid annual leave a year as a result of these rules. This number will equate to 5.6 weeks of holiday.

What if I Work Part Time or Irregular Hours?

Part-time workers are still entitled to at least 5.6 weeks’ paid holiday, but this will probably amount to less than 28 days. A part-time worker should receive enough days’ holiday to cover 5.6 weeks of work. For example, if they work 3 days a week, they must get at least 16.8 days’ leave a year (3 × 5.6).

People working irregular hours (like shift workers or term-time workers) are also entitled to paid time off for every hour they work. Their leave entitlement is often given in hours rather than days or weeks Working out the number of hours holiday entitlement can be difficult but is often calculated based on days or hours worked in an average week.

A good way to work out exactly how many holiday days (or hours) you should receive from your employer is to use the HMRC Holiday Calculator. This can take the guesswork out of tricky calculations.

How Much Will I Be Paid When on Paid Leave?

This can depend on the number of hours you work and the type of contract you have. You should receive the same amount of pay whilst on leave as you would if you worked. This is a statutory requirement set out in law. How an employee calculates this can differ based on the type of hours you work and the contract you have with them. This is especially true if you work irregular hours or shift patterns.

Benefits of using the Holiday Calculation Tool?

There are many benefits to using the HMRC Holiday Calculation tool. These include:
1. Quicker calculations. The HMRC Holiday Calculation tool takes the effort out of holiday calculations by automatically working out entitlement from a small amount of data.

2. Less errors. The HMRC Holiday Calculation tool knows exactly how to calculate holiday entitlement. And while this is all done behind the scenes, its calculations are accurate. This can lead to less errors when compared to manual methods of calculations.

3. Easy to use. The HMRC Holiday Calculation tool is incredibly easy to use and guides users through the process of working out leave.

How Do Bank Holidays Affect Annual Leave?

The law entitles everybody to 8 days’ holiday to cover the UK bank holidays. This does not necessarily prevent them from working on these days. If an employer requires an employee to work on a bank holiday, they must ensure they refund the leave for that day. This will allow the employee to take an extra day’s holiday at a different time of the year.
Employers will set out how they deal with bank holidays in contracts of employment or other relevant policies.

Papershift combines all your Time Tracking systems, employee absences and accurately calculates your Payroll.

Whether online, via app or mobile, Papershift will collect all of your logged times and store them in one place.

work hour calculator from all Papershift time tracking tools

Automate holiday entitlement calculation with Papershift absence management software

Sign up for a free demo and save manual work with employee wage calculation.

Move away from stressful and inaccurate excel templates and calculators. Choose fun and easy to use Papershift Absence Planning Software

14 days Free Trial also available.

Capterra rates Papershift 4.8/5 in rota planning software