Our customers include companies of all sizes and from a wide range of industries. They have one thing in common: Each of them has individual requirements, and we treat each of them accordingly.Our success is proven by our customer stories.
Centrally managing 1000+ staff over 50 locations
"Papershift helps us to make shift planning more efficient, helps keep the employees better informed, and makes the administration of all employees easier for us."
Alexander Feitsch, TQSR Holding and Development
CTR Secure Services
Scheduling 100+ technicians to customer sites and recording timesheets
"Papershift has been amazing for us at CTR. It has really helped with scheduling and saves time as before we had multiple paper folders and excel sheets that were a nightmare!
Honestly, after using it now for a few months, we wouldn’t know what to do without it. Thanks for setting it all up and answering my hundreds of questions, much appreciated."
Gabrielle Littlewood, Operations Coordinator
Scheduling 20+ staff across several offices and recording timesheets
"Papershift does exactly what you want it to do - the shift plan doesn't let you plan people who are away and it's also very easy to see which employee you're planning.
It just works really well."
Tracey, Administration Assistant
Scheduling 3,000+ young professionals to fulfil client staffing requirements
"I think what other people should know about Papershift is, it's a simple and easy system. You have a lot of software on the market that is much too complicated in my opinion and Papershift is easy. Easy to understand, easy to use and easy to work with."
Karin van der Gragt - Managing Director
Scheduling 450+ employees across different cities in four countries
"The visibility is a lot better than spreadsheets - each person can see their shifts on the mobile app. It's also a lot easier for management to have an overview of the different locations.
Alex's (from Papershift) support was really helpful in onboarding all the managers, so they could successfully move from spreadsheets to using the software."
Owen Brown - Warehouse Manager
Perspection - Counselling Practice
Scheduling 10+ counsellors to a hotline
"The customer support team is excellent - very understanding and spend time getting things just right.
I have found the experience of setting up and amending the shift patterns very good. Most of the user interface is intuitive.
Definitely worth the money and effort in setting this up."
Chris Lawrence - Owner
Employee time recording for 60+ stores
"Time tracking with Papershift enables us to record working times centrally at all locations.
Also, the employee's target hours balance is managed automatically. This saves us time and effort. At the same time, we ensure greater transparency and accuracy."
Janina Oliviera, Regional Manager Stores Middle/West
Specialist Electrical Solutions
Scheduling 10+ electricians to jobs across the South East
"It's been fantastic - life-changing compared to using spreadsheets. In combination with our other systems, it works really well."
Michael Simm, Director
Work schedule refers to a form of working time in which an employee works at different times of the day or night. The regulations of the scheduling procedures are not arbitrary but are regulated by the working time laws. A single shift usually lasts eight hours, unless otherwise agreed in the employment agreement.
Shift work is carried out primarily in three shifts:
1. Early shift
2. Late shift
The list of work schedule types is ever-evolving. Shift or rota planners have the need to be creative to accommodate employee needs.
They create shift schedules that optimally meet employee needs as well as business goals. Here a the most commonly practiced work shift types –
1. Fixed shift schedule
2. Flexible shift schedule
3. Rotating shift schedule
4. Split shifts
5. On-call shift schedule
As the name suggests, it has a consistent schedule. There are many types here as well. Such as the first shift or day shift (between 9 AM to 3 PM). Second shift or afternoon shift (between 11 AM and 5 PM). Third shift or graveyard shift (between 11 PM till the wee hours of the morning). Even a fixed weekday or weekend shift is also part of a fixed shift schedule.
Work schedule published just 3 or 5 days in advance, is too short a notice to employees.
It is recommended that a schedule is published at least 2 weeks in advance. It allows the flexibility for employees to make plans and arrangements for family care and routines.
We have compiled some common rota mistakes and suggestions to improve them in our detailed blog. We’d recommend it for rota managers.
A work scheduling software can make rota management easy. Sometimes referred to as a rota management tool, they provide templates and other functions for creating an effective work schedule.
Good rota software will allow you to plan and populate your rota with the staff available to you. It will also be able to consider the skills of your employees and any staffing requirements you have.
While it might be tempting to use free software like Excel for your rota management, don’t. Excel, while a great spreadsheet tool, offers little of the functionality of rota software. Excel won’t populate rotas automatically. It won’t consider the needs of your staff. And it won’t understand the skills of your employees.
Using Excel requires a fair amount of input and editing, which is fine if your rota is static. If you need to be more dynamic with staffing, rota software will give you far more flexibility.
(This information was collected through an internal user survey.)