Employee Scheduling Software & App

Staff scheduling online – simple and easy

Roster scheduling and staff planning done in minutes, not hours

5,000,000+ shifts created. The award-winning online roster.
  • Proven Expert customer reviews: 96% recommendation for Papershift
  • Capterra User Reviews: 4.8 out of 5 for Papershift
  • Cyber Champion 2014/15 frü Papershift

Online shift Scheduling made simple and fun

A recipient of the CyberChampions Award, Papershift is one of the leading Cloud-based applications for workforce management.

  • Easy overview

    Instantly see different shifts, teams, and locations. Allow your employees to request leave or apply to shifts, then create a rota that suits everybody in a few clicks.

  • Employee hours in real time

    View assigned hours per week or month as you create the shift plan. See if employees are over their contracted hours or set rules to prevent this from happening.

  • Keep an eye on scheduling conflicts

    See which shifts are not yet filled and who is available to work. Easily avoid double-booking employees or assigning a person to a shift they are not qualified for.

online workforce scheduling software from Papershift - sort the working areas easily
check employee available hours in realtime with Papershift rota scheduling tool
check scheduling conflicts and manage rota schedules better with Papershift rota scheduling tool

Get your employees involved

Allow your employees to set their own availability, request time off, and apply to shifts they are qualified for – all easily online and from anywhere. You can then create a rota that suits everybody in a few clicks. Employees can see their shifts on the Papershift app, including job details and notes.

dynamic rota planning possibility with rota scheduling tool

Set any Shift pattern

Set rolling shift patterns so you never have to copy and paste again. If an employee is absent, instantly see which shifts need a replacement and who is available with the right skills.

Let our AI assign your staff

For larger organisations, Papershift’s auto assign function can automatically fill your shift plan, taking employee availability, shift rotation patterns, absences, rest periods and more into account.

Automatic timesheets

Papershift automatically creates timesheets for each employee based on the roster, or from their clock in/out times. Timesheets can include information such as job names or clients, and can be exported to be used for payroll. They can also be edited and confirmed with custom user rights, to ensure a smooth process at the end of the month.

Create reports and conduct analyses

Papershift’s report module allows you to learn more about your business. Recognize employee workloads, spare capacity, staff shortages and much more. Anticipate your personnel needs and use this to plan your budget accordingly.


CTR Secure Services
Scheduling 100+ technicians to customer sites and recording timesheets

"I’d just like to say that Papershift has been amazing for us at CTR. It has really helped with scheduling and saves time as before we had multiple paper folders and excel sheets that were a nightmare!

It’s been great also as it has allowed people to work from home! Which is a plus at the minute.

But honestly, after using it now for a few months, we wouldn’t know what to do without it.
Thanks so much for your help when setting it all up and answering my hundreds of questions, much appreciated."

Gabrielle Littlewood, Operations Coordinator


Centrally managing 1000+ staff over 50 locations

"Papershift helps us to make shift planning more efficient, helps keep the employees better informed, and makes the administration of all employees easier for us."

Alexander Feitsch, TQSR Holding and Development


Specialist Electrical Solutions
Scheduling electricians to jobs across the South East

"It's been fantastic - life-changing compared to using spreadsheets. In combination with our other systems, it works really well."

Michael Simm, Director


Weyline Taxis
Scheduling staff across several offices and recording timesheets

"Papershift does exactly what you want it to do - the shift plan doesn't let you plan people who are away and it's also very easy to see which employee you're planning.

It just works really well."

Tracey, Administration Assistant


Employee time recording for 60+ stores

"Time tracking with Papershift enables us to record working times centrally at all locations.
Also, the employee's target hours balance is managed automatically. This saves us time and effort. At the same time, we ensure greater transparency and accuracy."

Janina Oliviera, Regional Manager Stores Middle/West

Over 200,000 users love Papershift

Papershift cloud clients

Available anywhere

It’s so easy to create your shift schedule online, on any device and from anywhere. Respond immediately to last-minute changes to the schedule

Try it now for yourself

Manage your schedule and make changes on any device, anywhere and at any time


We know – every company has its own demands. This is why we specialise in offering you tailor-made solutions. Speak with our support team and we will carry out the adjustments you need.

Customise your Papershift online shift planner

We’re always here for you

Our customer support is an important component of the product we offer. Papershift isn’t just a shift-planning program, but an online personnel planning solution.

  • Michael

    Product Manager

  • Doris from Papershift


  • Sandra from Papershift

    Support Manager

  • Florian

    Technical Manager

A hands-on approach is always the best way to learn. We are there to support you through the initial stages of using Papershift.

Try us out for 14 days at no cost and without obligation.

Online shift planner

Rating 4.6/5 on 1387 Ratings

(This information was collected through an internal user survey.)

Capterra rates Papershift 4.8/5 in rota planning software