Hospitality Scheduling Software That Gives You More Time for Your Guests

Build rotas in minutes, handle last-minute changes effortlessly, and give your team a simple way to manage availability, swaps, and shifts from anywhere.

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Staff Scheduling Software for Hospitality & Leisure

Papershift is a hospitality scheduling software built for hotels, resorts, holiday parks and leisure venues – anywhere demand shifts by season, weather or booking volume.

Hospitality Scheduling is Rarely Straightforward.

Every week brings new challenges. Occupancy levels change, the weather affects demand, employees call in sick and shifts need to be rearranged at short notice.

At the same time, you’re managing rotas, availability, working hours and absences across different teams and locations. When information is spread across spreadsheets, paper schedules and WhatsApp groups, keeping everyone aligned becomes increasingly difficult.

The result? More administrative work, less transparency and less time to focus on your guests.

Have a look at our Hospitality Scheduling Software
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All You Need in one Hospitality Scheduling Software

Rota & Shift Scheduling: Build full rotas in minutes, with staff automatically matched to availability and demand.
Availability & Shift Swaps: Staff sets own availability and request swaps directly in the app, managers just approve.
Time Tracking: Accurate clock in and clock out data feeds straight into payroll, with no manual re entry.
Absence & Leave Management: Track holiday and sick leave without spreadsheets, so cover is planned before it’s needed.
Multi Site Overview: See coverage across every location in one view, with no switching between systems.
Mobile App: Staff view and manage shifts, availability and swaps from their phone, wherever they are.

Why hospitality teams choose Papershift

Built for seasonal demand, fluctuating occupancy rates and last-minute rota changes.
Flexible enough for independent businesses and multi-site hospitality groups alike.
One platform for rota planning, time tracking, absence management and team communication.
Instant access to shifts, availability and leave requests for mobile teams.
Replace spreadsheets, paper rotas and WhatsApp groups with one central system.
Connect seamlessly with the tools you already use.
Easily scale your operations as your business grows.
Benefit from dedicated onboarding and personalised support.

From Availability to Rota in Three Steps

Step 1 – Connect & Set Up: Staff adds their availability directly in the app.

Step 2 – Build the Rota: Papershift suggests a rota based on availability and coverage needs, ready to adjust in minutes.

Step 3 – Manage the Details: Approve shift swaps, track time, and export everything straight into payroll.

Built for Every Corner of Hospitality & Leisure

Industries

Hotels & resorts, holiday parks, leisure venues.

Company Sizes

From single-site boutique hotels to multi-site hospitality groups.

Use Cases

Seasonal staffing peaks and multi-site rota overview.

Run tours, activities or attractions instead? See our dedicated Tourism & Attractions page – it covers FareHarbor and bookingkit booking sync and multi-city guide scheduling in detail.

Connect Papershift to the Tools You Already Use

Payroll export (API)

Connect scheduling and time-tracking data to your existing payroll or accounting system.

Time clock terminals

For on-site staff without a company smartphone, such as kitchen or housekeeping teams.

Booking integrations

Tour operators and activity providers benefit from FareHarbor or bookingkit integrations.

Trusted by Hospitality & Leisure Teams Across Europe

Papershift is used by over 200,000 people across Europe, with an average rating of 4.9 out of 5 from rota managers.

"We love Papershift..."

Jon Doe

"Papershift is the best software ..."

Jon Moe

Frequently Asked Questions About Hospitality Scheduling Software

Can Papershift handle seasonal and part-time staff?

Yes. Staff can set their own availability, and Papershift builds rotas around it – ideal for teams with a mix of full-time, part-time and seasonal employees.

How do shift swaps work?

Employees can request a swap directly in the app. Managers just need to approve it – no more chasing people by phone or message.

Can I manage more than one location?

Get in touch with our experts

Papershift automates processes, prevents errors caused by manual data entry, and provides centralized, legally compliant access to all HR data. Our team will help you with the implementation of your hospitality scheduling software.