Hospitality Scheduling Software – Keep every shift ready for the rush.
Reduce rota administration and handle variable shifts more easily with availability, flexible scheduling and shift swaps in one live plan.
Build rotas around availability & leave
Reuse proven weeks for seasonal peaks
Handle swaps & last-minute changes
Give deskless teams mobile access to live rota
Scheduling Built Around Your Operation
Hospitality demand rarely follows a fixed week.
Occupancy, weather, bookings and sickness move quickly while spreadsheets and group chats leave managers reacting after the rush has already started.
Staff Scheduling Software for Hospitality & Leisure
Papershift is a hospitality scheduling software built for hotels, resorts, holiday parks and leisure venues – anywhere demand shifts by season, weather or booking volume.
The Pain We Solve
Fast staff scheduling, flexible rotas and simpler shift swaps when demand changes.
This is the operational problem the page and demonstration are designed around.
The Papershift Value
Reduce administration, handle variable shifts easily and build every rota around real availability.
Plan for the Rush
Build the rota around the demand you can see coming.
Set the cover each team needs, see availability before assigning people and reuse the patterns that worked for previous peak periods.
Minimum staffing visible by shift and team
Availability and leave shown while planning
Templates for weekends, events and seasonal peaks
Change Without Chaos
Fix the gap without restarting the phone tree.
Let employees update availability, request swaps and apply for open shifts from their phone, with managers retaining approval and oversight.
Open shifts visible to suitable employees
Shift-swap requests in one workflow
Published changes available in the app
Every Team, One View
See the whole guest experience—not five separate rotas.
Plan reception, housekeeping, food and beverage, activities and maintenance as distinct working areas while keeping an authorised view across the operation.
Organise people by team, role and location
Share suitable employees across departments
Track scheduled and recorded hours together
Company Size
Typically for 20 up to 250 employees
Who It Is For
Owners · General Managers · Operations Directors · Heads of People
Built Around
Hotels · Resorts · Restaurants · Bars · Holiday parks · Attractions · Leisure venues
What Changes
Less time chasing the week.
More control while it is happening.
Faster
weekly planning
Reuse known patterns and plan around real availability.
Calmer
last-minute cover
Move swaps and open shifts out of scattered messages.
One
live schedule
Keep every team working from the same published rota.
See what this looks like with your real locations and roles.
Try it for 14 days for free, with no obligation.
Customer Proof Plan
Make the guest experience the proof
—not the software.
The strongest hospitality story will connect less rota administration with more management time on the floor. A named result should be approved before publication.
Hotel or resort customer
Confirm planning hours saved across departments
Seasonal leisure operator
Confirm speed of onboarding or peak-week planning
Restaurant group
Confirm locations, employees and swap reduction
Free Scheduling ROI Tool
How much management time is the rota taking from guests?
A hospitality scheduling calculator turns the current weekly process into a useful benchmark and a qualified demo conversation.
Trusted by Hospitality & Leisure Teams Across Europe
Papershift is used by over 200,000 people across Europe, with an average rating of 4.9 out of 5 from rota managers.
"We love Papershift..."
Jon Doe"Papershift is the best software ..."
Jon Moe
Frequently Asked Questions About Hospitality Scheduling Software
Can Papershift handle seasonal and part-time staff?
Yes. Employees can add availability and request leave, giving managers current information when building rotas for a mixed workforce.
Can teams request shift swaps?
Employees can request swaps and interact with open shifts through supported workflows, while managers retain the relevant approval controls.
Can we manage several departments or venues?
Yes. Locations and working areas can represent venues, departments or teams, with permissions configured for local and group-level users.
Can staff clock in without a company computer?
Papershift supports multiple time-tracking options, including mobile, browser and on-site approaches depending on the selected setup.
Can hours be prepared for payroll?
Recorded hours can be reviewed, approved and exported. The exact payroll mapping depends on the receiving system and account configuration.
SEE PAPERSHIFT WITH YOUR OPERATION
Bring us your hardest scheduling week.
We’ll use your locations, roles and working patterns to show how Papershift could simplify the real process—not a generic demo account.
Talk to our team
- Stephen
International team · Hospitality & Leisure
- Stefan
International team · Hospitality & Leisure
