Written by Siva

Whatever the world has to know about Papershift and the value we add to Shift planners, Workforce planners and HR Teams, I write.

We understand your concern in choosing the best shift planning software for your team. It needs to be the easiest to use, fastest to implement and loved by your team.

Papershift is built with these exact purposes. At the end of this detailed post, we are sharing with you ‘a checklist‘. Use this checklist with your team in evaluating and choosing the best shift planning software for your business.

What is a great scheduling software?

It is one which will be your ‘central source of TRUTH’.

Excel, paper tools and other methods are outdated and ineffective. You verified, published and printed shift plans more than once. With great scheduling software, you collaborate and publish shift plans only once. The checklist below will help you decide between the good, bad and the great software. With it, you can be assured to have made an extensive, thorough and rational decision in choosing your software partner. Before that, allow me to take you through each criterion in detail.

Easy & pleasant for everyone in the team

A great shift planning software should make you want to use it, again and again, to get your shift planning done right. It should be simple and easy to adapt, to you and your team. It is best to sign up for ‘Free trial’ and play around the software. A free trial is a good tool to understand the strength of the product and reduces the risk of buying something unknown.

The product works the way you want it to

It is in the details. It is recommended to look at the capability of the product from ‘what it can solve for you today and also tomorrow’.

Go further in finding features you might require to make your shift planning easier such as –

  • Assigning a shift to an employee and make recurring shifts
  • Adding automatic and manual breaks to shifts
  • Informing employees about their shift plans
  • Allow employees to collaborate and swap/trade shifts
  • As Shift planners and admin, prevent employees from applying to shifts

And your needs can go on. Ensure they make yours and your team’s work easier.

It is important to identify if the company has been constantly improving the product. Adding new features to it on a regular basis. Listening to its customers fixing issues (like bugs). And have a future roadmap as well. The best way to validate this is by looking at the product release announcements of the company. Like this one from Papershift Helpdesk.

Consult with experts who have done it

It is better to tap into the knowledge of experts who are willing to consult and share the best practices in shift planning. At Papershift, we have Sales experts who have consulted more than 150,000 users and helped them solve their shift planning needs. We would encourage you to get yourself a personalized demo from experts such as Tim and his team.

My team and I are happy to answer your questions on shift planning and workforce management. Go ahead and book an appointment at your convenient time.

Tim LippmannPapershift

Sustainability – future proof the money you spend on software

Spend on the software which can grow as your business grows and your software needs grow. Look for a scalable software which fits when you are a small team as well as when you grow to be an enterprise. Your needs could grow to the following –

  • Integrate a time clocking software to record working time of employees
  • Manage absences and vacations of employees
  • Automate payroll based on recorded time
  • Make workforce management completely ‘Digital
  • Integrate with 3rd party applications and get API to work with the software of your choice

Hidden costs and transparency

An honest and transparent partner ensures a good relationship in the long term. You can validate if there are any hidden costs during your product trial or product implementation and training after purchase. Ideally, you should not be experiencing shocking and surprising commitments and obligations even after your purchase. Such transparency and proactiveness in open communication are important for a long term and healthy relationship with your software vendor.

What about after-sale support?

A very critical factor. But how do you verify this? Every company has its share of problems with its customers. You identify great companies when their support team get back to the customer first and work towards winning them back. It is important to look at online reviews from verified and credible websites like ProvenExpert and Capterra. Papershift has over 100 reviews rated over 4.5 out of 5. It is recommended to read the customer experiences to understand what your after-sale experience could be.

Papershift reviews at Proven Expert      Papershift reviews on Capterra

Customers are the biggest proof

Customer adopting the software is one key evaluating factor one must look at. Papershift is the most sought after and proven software with customers in Germany, Austria, Switzerland and also growing base in the UK and France. It is adopted alike by smaller companies to enterprises such as mymuesli, Burger King, Young Capital, Ryanair and more to automate their workforce management. Check for success stories here.

I believe this could help you pin down on purchasing the right shift planning and time tracking software for your team. Enjoy your time in evaluating the software and take a rational decision with your team. Click below to download your copy of the evaluation checklist.

Free Evaluation Checklist