Duty scheduling in healthcare – secure, flexible and legally compliant
Duty scheduling in healthcare is an important topic at Papershift. We support hospitals and healthcare companies in planning nursing, medical teams, and functional services—centrally, transparently, and around the clock.
Non-binding demo For complex supply structures
Which healthcare facilities is Papershift suitable for?
Multiple professional groups, different pay models and continuous shift work: Hospital staff scheduling must be reliable and compliant with regulations. Papershift standardises planning, reduces errors and helps to ensure compliance with legal requirements.
Typical challenges in healthcare
Hospitals operate around the clock with complex service models. Nursing, medical teams, radiology, emergency rooms, cleaning and operating theatres must be reliably staffed at all times.
Planning and documentation are particularly critical because
- different tariff models apply to different occupational groups
- strict break and working time requirements must be observed
- overtime must be documented
- spontaneous shift changes are commonplace
Many wards still use paper or Excel for planning. This leads to errors, uncertainties and double bookings.
The consequences of manual duty scheduling in healthcare
Unclear or error-prone planning not only burdens administration, but also everyday hospital life.
- Increased error rate in duty schedules
- Time-consuming corrections and verifications
- Delayed evaluation of working hours
- Employee dissatisfaction
How Papershift supports healthcare
Papershift is a software for duty scheduling and time recording in the healthcare sector that centrally combines professional groups, tariff logic and 24/7 services.
Supported shift logic for all professional groups
- Nursing, medical teams and functional services
- Mapping of different tariff models
- 24/7 services in centralised planning
Automatic compliance with breaks, surcharges and regulations
- Night, holiday and on-call surcharges
- Breaks and rest periods in accordance with the law
- Less manual post-processing
Duty scheduling in Healthcare & Hospital staff scheduling
- Time recording via terminal or app
- Duty swapping and shift application via app
- Cross-location evaluations
Results from practice in healthcare sector
Hospitals and healthcare facilities use Papershift to increase planning reliability and reduce administrative costs.
Typical effects:
- Over 30 % fewer errors in duty scheduling
- Simplified documentation of overtime
- Significantly faster time recording evaluation
- Centralised mapping of all occupational groups and services
Why Papershift is suitable for the healthcare sector
- Specially developed for 24/7 operation
- Suitable for many professional groups and tariff models
- Legally compliant and transparent
- Relief for nursing, administration and management
Request a demo for hospitals and healthcare facilities
Experience live how Papershift simplifies duty scheduling in everyday hospital life.
Frequently asked questions about rota in hospitals
Is Papershift suitable for 24/7 hospital operations?
Yes. Papershift is designed for continuous shift operations with night and weekend shifts.
Can different tariff models be mapped?
Yes. Tariff models and surcharges can be taken into account for each occupational group.
How do employees record their working hours?
Via terminal or app – depending on the area of application.
Are shift swaps and spontaneous changes possible?
Yes. Employees can swap shifts or apply for shifts via the app.
Can Papershift replace Excel or paper schedules?
Yes. Many clinics are completely replacing manual planning with Papershift.
