Staff scheduling for tourism & hospitality
Papershift supports tourism and hospitality companies in planning tour guides, service teams and seasonal employees – flexibly, clearly and across locations.
Non-binding demo For seasonal & mobile teams
Which tourism and hospitality companies is Papershift suitable for?
Multiple cities, seasonal peaks and highly fluctuating demand: in tourism and hospitality teams, resource planning must be flexible and centrally controllable. Papershift coordinates assignments across locations and creates planning security.
Workforce scheduling for tourism and hospitality: typical challenges
Tourism companies – such as providers of city tours or adventure tours – work with many guides in different locations. Planning depends heavily on bookings, weather and season.
Why planning in tourism is particularly challenging
- Resource planning dependent on tour bookings
- Teams spread across multiple cities (e.g. London, Amsterdam, Rome)
- Strong seasonal fluctuations
- High need for coordination between locations
Typical problems with manual planning
If resource planning is organised manually or via messenger, errors and additional work can quickly arise.
- Double bookings of guides
- Overcapacity on quiet days
- Communication chaos in WhatsApp groups
- High coordination effort between cities
How Papershift supports tourism and hospitality companies
Papershift is a software for duty scheduling and time recording that enables centralised planning of cross-location assignments and seasonal fluctuations.
Planning based on bookings
- Automatic shift planning based on tour bookings
- Better utilisation of guides
- Less manual coordination
Central overview of all locations
- One platform for all cities
- Clear overview of available guides and tours
- Less coordination effort between locations
Mobile planning & flexible remuneration
- Guides can view available tours on their mobile devices
- Easy acceptance or rejection via app
- Automatic calculation of working hours for different remuneration models
Results from practice
Tourism and hospitality companies use Papershift to simplify planning and implementation.
Typical effects:
- Fewer planning errors and double bookings
- Clear, centralised resource planning
- Faster coordination between cities
- Relief for scheduling and operations
Why Papershift is suitable for tourism and hospitality
- Ideal for seasonal business models
- Suitable for mobile and decentralised teams
- Centralised communication instead of messenger chaos
- Transparency for planning and employees
Request a demo for tourism & hospitality
Experience live how Papershift simplifies resource planning for tourism and hospitality teams.
Frequently asked questions about rota scheduling in tourism
Is Papershift suitable for seasonal peaks?
Yes. Shifts can be flexibly adjusted to bookings and seasonal fluctuations.
Can employees view tours on their mobile devices?
Yes. Guides can see available tours and assignments directly via the app.
Does Papershift support multiple cities?
Yes. Locations can be managed and evaluated centrally.
Can different remuneration models be mapped?
Yes. Working hours and remuneration models can be stored flexibly.
Can Papershift replace WhatsApp planning?
Yes. Many companies are replacing messenger communication with a central platform.
