In this article, we will discuss what the meaning of a roster is, why you need one, and the various helpful tools available. Let’s start with the basics.

There are many tasks and situations that we come across in life that require the setting up of a roster. It may be that you need to manage your time better or set in stone how you complete a specific task. Meaning of roster explained further.

But setting up a roster can be tricky. And ensuring it includes all the details required to be efficient is never easy.

What is the meaning of ‘roster’?

A roster (also known as a duty roster or time rota) is a way to manage time and tasks efficiently. We normally set out a roster in a table or calendar format which allows control of what needs doing at any given time.

Rosters can be created in many formats, including:

  • Paper-based. Normally we write rosters of this type on a sheet of paper, usually as a table. It will detail each time slot, the tasks for completing, and the people who are responsible for them.
  • Spreadsheet-based. Software like Microsoft Excel is great at creating rosters. The tabular format of Excel makes it a good fit for designing calendar-based rosters.
  • Specific roster software. Many apps and software programs are designed to help create rosters. This type of software makes it easier to create and amend rotas.

Why might you need a roster?

In life, we create rosters for many different situations, including:

  • Cleaning roster. You may live in shared accommodation. A cleaning rota will help to ensure the property is clean and that everyone does their part.
  • A duty rota. Duty rosters are generally created for work to govern a variety of different tasks. A business may need to manage staffing levels. Or they may need to spread out specific duties like making tea.
  • Household rota. If you and your family share a house, you may need to have a roster that dictates who does what chores around the house. In many ways, this is similar to a cleaning roster but may have extra tasks like going to the shops.

What we normally include on a roster?

For any roster to work, it will need a way of dividing the days into segments. We often accomplish this by drawing a table. Into each segment, we place tasks and events as well as the name of the person who is responsible for them.

Can you get electronic-based rosters?

Yes. As well as the spreadsheet rosters mentioned earlier, there are hundreds of software-based roster solutions available. Many are free, but some cost a one-off or monthly fee. Some even come in app format, allowing you to use a smartphone to edit and view rosters remotely.

What are the advantages & meaning of an electronic roster?

The main benefit of an electronic-based roster system is that it makes setting up rotas easy. It will also store information allowing you to move tasks and those responsible for them around with ease. Some electronic rosters allow you to connect to them over the cloud. This allows easier access to the roster for all those concerned.

Check out Papershift scheduling software to manage your rota with ease. Book a free demo here.

Written by Siva

I write & describe the value & benefits delivered by Paperhift's rota planning, staff time tracking, and employee payroll management software. Especially useful for Shift Planners, Rota Managers, Team Admins, and HR Teams 🙂