Work hours calculator – Understanding how to work out the number of hours you work can be difficult. With shift patterns changing all the time and business hours varying with the climate, keeping tabs on how much you work is no simple task.

The situation becomes even more confusing if you work in a business that bills clients by the hour for your time. So, the question is, are there any easy ways to calculate the number of hours you and your staff work?

Well, it just so happens that there is. In this article, we will look at the methods for calculating hours and minutes worked. We will also look at something called a work hours calculator (or billable hours calculator) to make the job easier.

Let’s get started.

What is a Work Hours Calculator?

A work hours calculator is, simply put, a piece of software that calculates how many hours have worked. For an employer, it can help them figure out how much to pay staff. For a business that charges clients by the hour, it will help them create invoices and bill accurately.

A work time duration calculator can come in many forms and maybe something as simple as a ledger or spreadsheet. If you store data in a ledger, then manual calculations will have to be performed to work out pay/billing amounts. This is why many businesses opt for electronic tools for their work hours calculator.

Is there any special software you can buy?

Yes, there are. One of the simplest tools for working out the number of hours worked is a spreadsheet. If you use a spreadsheet, then you will have to input data manually. Spreadsheet formula can then perform basic calculations to tell you how many hours’ work has been completed, etc.

If spreadsheets seem like too much work, then specialist working hours calculator software is available. This software is often part of a larger HR or payroll software package. It will include a method of monitoring clocking in and clocking out times and will work out the hours worked from these. If your business bills by the hour, then these figures may need input into the software. It will then calculate things like billing amounts and the total number of hours worked.

What about break/lunchtime?

If your business employs workers for over 4 hours a day, then a system of breaks and lunches will be in place. This means that your work hours calculations may have to consider these when making calculations.

Most short breaks taken by an employee will be paid. But longer breaks, like lunch hours, etc., may be unpaid. This means that any work hours calculator system you employ will need to take this into consideration. Most paid software packages will do this automatically for all staff.

What about overtime?

If your employees work overtime, then your work hours calculator will need to be flexible. Look for a software solution that allows for the adding of extra hours and rates of pay, if necessary.

Written by Siva

I write & describe the value & benefits delivered by Paperhift's rota planning, staff time tracking, and employee payroll management software. Especially useful for Shift Planners, Rota Managers, Team Admins, and HR Teams 🙂